Invoicing and payments

The invoice designs list with one selected layout — Invoice designs are opt-in, editable layouts for the PDF sent to buyers.

After the sale, a buyer invoice brings the purchased lots, buyer’s premium, VAT and any additional invoice lines together. Your team can review the invoice before sending it and record payments against it.

Custom invoice designs

Invoice designs control the layout of the PDF. You can keep more than one design, select the one in use and preview changes against demonstration invoice data before using it for a buyer.

A rendered custom invoice for Aster Auction House

The preview uses sample buyer and lot data, so a new auction house can check the finished document before its first sale.

The editor for a custom invoice design

The design is an HTML and Liquid template. This makes the document adaptable to the auction house’s logo, address, wording and preferred information hierarchy. If custom layouts are switched off, Bidvise uses the built-in invoice.

What the invoice contains

The invoice records the buyer, invoice and due dates, purchased lots, charges, VAT and total. Keep the buyer’s premium separate from the hammer price so the document explains how the amount was formed.

Additional fixed charges can be prepared as invoice templates and added when needed. Review unusual fees before sending the invoice.

Payment methods

Online checkout is currently connected through Mollie. The backoffice can also record bank transfer, card-terminal and cash payments. Bidvise records the payment against the invoice; the auction house remains responsible for receiving and reconciling the money.

After payment

The invoice shows its payment state, giving the team a common reference when arranging collection or answering a buyer. Corrections should begin from the invoice and its recorded lines, rather than from a separate spreadsheet.